Record additional charges with a proper debit note
Raise a debit note to increase an amount owed or to claim back from a supplier, with a clear audit trail and the right accounting entry. In any currency.
- Free forever
- Linked to the original document
- Posts the correct entry
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Proper debit document
A numbered debit note linked to the original invoice or bill, fully documented.
Adjusts the balance
Increases the amount owed or records a claim against a supplier, correctly.
Full audit trail
Each debit note carries its reason, keeping your books clean and auditable.
Correct tax handling
Tax is applied or recovered on the right net amount for accurate tax returns.
Any currency
Issue in USD, EUR, AED, SAR, OMR, INR and more, matching the original document.
Send anywhere
Share the debit note by WhatsApp or email so the other party has the record.
What is a debit note
What is a debit note?
A debit note (or debit memo) is a document used to record an increase in the amount owed between two parties. A buyer often issues a debit note to a supplier for returned goods or an overcharge, and a seller can issue one to add a charge to a previously issued invoice. Like a credit note, it adjusts a balance with a formal, numbered document rather than by editing the original.
How it works
Debit, adjust, reconcile
Paper & Pen issues a debit note as a real document with its own number and accounting entry, keeping both sides reconciled.
- Raise a debit note against an invoice or supplier bill
- Add the charge or the claim and its reason
- Tax is handled automatically on the correct net amount
- The relevant balance updates with a posting entry
- Send it by WhatsApp or email for the other party's records
Credit vs debit
Credit note or debit note?
Use a credit note when you are reducing what a customer owes you, for example a return or refund. Use a debit note when you are increasing an amount owed or claiming back from a supplier, for example damaged stock returned to a vendor or an undercharge that needs correcting. Paper & Pen supports both with the correct accounting in each direction.
Questions
Everything you need to know
What is a debit note used for?
Is creating debit notes free?
What is the difference between a debit note and a credit note?
Does a debit note affect tax?
Can I link a debit note to a supplier bill?
Raise a debit note in seconds
Create a free Paper & Pen workspace and adjust any balance with a proper, auditable debit note.
Free forever · No credit card required · Add modules anytime