Order from suppliers with proper purchase orders
Raise, approve and send purchase orders to suppliers in any currency, then match them to deliveries and bills with a clean audit trail. Free forever.
- Free forever
- Approve before you send
- Match to supplier bills
Free forever · No credit card required · Add modules anytime
Branded purchase orders
Issue clear, numbered POs to suppliers with your terms and delivery details.
Approval before sending
Route POs for internal approval so nothing is ordered without sign-off.
Track deliveries
See what is ordered, partially received and fully delivered against each PO.
Match to bills
Convert a received PO into a supplier bill and match three-way for accuracy.
Any currency
Order in USD, EUR, AED, SAR, OMR, INR and more, with the right tax and decimals.
Send anywhere
Share the PO with a supplier by WhatsApp or email in one tap.
What is a purchase order
What is a purchase order?
A purchase order (PO) is a document a buyer sends to a supplier to formally request goods or services at an agreed price. It lists the items, quantities, unit prices, taxes, delivery terms and a PO number the supplier quotes back on their invoice. The PO becomes a binding commitment once the supplier accepts, and it controls spend by requiring approval before money goes out.
How it works
Raise, approve, receive, match
Paper & Pen runs the full procure-to-pay flow so every order is approved, tracked and matched.
- Raise a PO from a low-stock alert or from scratch
- Route it for internal approval before it is sent
- Send to the supplier by WhatsApp or email
- Receive goods against the PO and update stock
- Convert to a supplier bill and match to the PO and delivery
Why it matters
Control spend before it happens
Purchase orders move spend control to before the money leaves, not after. With approvals, delivery tracking and three-way matching between the PO, the goods received and the supplier bill, you catch overbilling and short deliveries before you pay. That discipline scales from a single buyer to a full procurement team.
Questions
Everything you need to know
What is a purchase order for?
Is purchase order software free?
Can I approve a PO before it is sent?
Can I match a PO to a supplier bill?
Does receiving a PO update my stock?
Order with control, not chaos
Create a free Paper & Pen workspace, raise approved purchase orders, and match them to bills automatically.
Free forever · No credit card required · Add modules anytime