Back-office hospitality software
Your point of sale handles the front of house. Paper & Pen handles the back office. Track daily cash-ups, calculate recipe portion costs, manage supplier purchase orders, and run your payroll in one system.
Free forever · No credit card required · Add modules anytime
Record your end-of-day till totals, credit card splits, and petty cash expenses using simple journal entries to keep your accounts accurate.
Use the manufacturing module to build recipes as bills of materials. Track exactly how much each portion costs based on current ingredient prices.
Send professional purchase orders to your food and beverage suppliers. Match incoming deliveries against the original order to prevent overcharging.
Monitor your dry stores and beverage inventory. Record stock adjustments for kitchen wastage, spills, or complimentary items to maintain accurate margins.
Manage your team with the paid HR module. Process payroll for chefs, servers, and housekeeping staff, and compare labour costs against revenue.
Generate clear financial reports to understand your revenue per head. See exactly where your cash goes across food costs, wages, and overheads.
Kitchen and bar
Hospitality margins are notoriously tight. When ingredient prices fluctuate, your gross profit vanishes if you do not update your dish costs. Using the paid manufacturing module, you can treat your recipes as bills of materials. This means every time you buy flour, coffee beans, or meat at a new price, your portion costs update automatically. You can also log inventory adjustments for kitchen wastage, dropped plates, or spoiled goods. This gives you a true picture of your food and beverage costs before the end of the month.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Back office administration
Busy services mean paperwork often gets lost. Paper & Pen brings order to your back office. Instead of calling suppliers and hoping they remember your quantities, send formal purchase orders directly from the system. When the delivery truck arrives, your team can check the invoice against your original order to catch missing items. At the end of the night, use journal entries to record your daily cash-up. You can split your covers into cash, card payments, and delivery app revenue, while deducting any petty cash spent on emergency supplies.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Labour and performance
Your staff rota is usually your biggest expense after food costs. If you overstaff a quiet Tuesday, your profitability drops. By using the paid HR and payroll module, you can accurately track your wage expenses for front of house, kitchen, and management teams. When you combine this payroll data with your daily revenue entries, your profit and loss ledger shows exactly how much of your income goes to labour. This helps you understand your true revenue per head and make better decisions about future shift scheduling.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Questions
Stop relying on messy spreadsheets. Track your daily cash-ups, supplier orders, and recipe costs for free.
Free forever · No credit card required · Add modules anytime