For Workshops and Dealers
Stop losing margin on unbilled parts and untracked labour. Paper & Pen helps automotive workshops issue detailed repair estimates, track inventory down to the part number, and convert approvals directly into final invoices.
Free forever · No credit card required · Add modules anytime
Build detailed estimates for customer authorisation. List labour hours, diagnostic fees, and required parts before starting the repair work.
Track your stock using exact part numbers. Monitor your buying costs and set selling prices to protect your profit margins.
Add service line items for your mechanics' time. Multiply your standard shop rate by the labour hours required for the job.
Invoice the vehicle owner for their deductible and bill the remaining balance directly to the warranty provider or manufacturer.
Apply a diagnostic fee on the initial estimate, then easily credit it back on the final invoice if the customer proceeds with the repair.
Send purchase orders to your parts suppliers. Log incoming deliveries to update your stock levels automatically before the next job.
Repair Approvals
Customers need to know the cost before you put a spanner to the engine. Paper & Pen handles the exact sequence your service advisors use daily. You can issue an initial estimate that includes a diagnostic fee. Once the fault is found, update the estimate with specific parts and labour hours. When the customer authorises the work, you convert that exact estimate into a final invoice. If your policy is to waive the diagnostic charge upon repair approval, simply add a negative line item to credit that fee against the total.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Parts Management
A busy workshop handles hundreds of components, from oil filters to brake calipers. If you lose track of what you paid your supplier, you lose your profit margin. Our inventory system lets you log every item by its specific part number. You record the cost price when receiving goods via purchase orders, and set a fixed selling price for your invoices. When a mechanic pulls a part from the shelf and you add it to the repair bill, your stock levels drop automatically and your profit is calculated correctly.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Split Billing
Not every repair is paid for by the person driving the car. Dealerships and authorised workshops frequently perform warranty work that must be billed to the manufacturer or an extended warranty company. Paper & Pen allows you to maintain separate customer profiles for these corporate payers. You can generate an invoice for the vehicle owner covering their excess or non-covered wear items, and generate a separate detailed invoice for the warranty provider covering the approved labour codes and replacement parts.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Questions
Create detailed estimates, track your parts inventory, and invoice your customers for free.
Free forever · No credit card required · Add modules anytime