Property Management Accounting
Stop tracking tenant payments in spreadsheets. Paper & Pen gives real estate agencies and property managers a clear system to invoice rent on a schedule, recharge service costs, and generate accurate owner statements.
Free forever · No credit card required · Add modules anytime
Set up recurring invoices for monthly or quarterly rent. The system generates the invoice automatically so you never miss a billing cycle for your tenants.
Record security deposits properly. Post journal entries to hold tenant deposits as a liability on your balance sheet rather than incorrectly recording them as income.
When you pay for maintenance or utilities out of pocket, log the expense and quickly generate an invoice to recharge those exact costs to the tenant.
Bill landlords for letting fees or charge commissions on property sales. You can configure custom tax rates for your agency fees directly on the sales invoice.
Generate detailed ledgers to show property owners exactly what came in and what went out. Export the ledger reports to share financial performance with your landlords.
Tenants often ignore emails. Send rent reminders, payment receipts, and utility recharge invoices directly to their phone using a simple WhatsApp link.
Rent Collection
Managing multiple tenancies means juggling different payment schedules. Some tenants pay monthly, while others pay quarterly or annually. Paper & Pen handles this timing by letting you configure recurring invoices for every lease. You create the schedule once, and the system generates the rent invoice when it is due. You can then send the invoice directly to the tenant via email or a WhatsApp link. When the tenant pays, you record the payment receipt against the specific invoice, keeping their account balance accurate and your cash flow visible.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Trust Accounting
Real estate accounting requires strict separation of funds. When a tenant pays a security deposit, it is not your income. Paper & Pen allows you to post journal entries to hold these deposits as a liability on your balance sheet. When a tenancy ends, you can return the deposit or apply it against outstanding damages using clear debit and credit notes. For property managers handling funds on behalf of landlords, the general ledger provides a transparent record. You can filter the ledger to produce an accurate owner statement showing rent collected and expenses deducted.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Agency Revenue
Property managers frequently incur costs that must be passed on to tenants, such as emergency maintenance, utility bills, or cleaning fees. You can log these out-of-pocket expenses in the system and immediately generate a sales invoice to recharge the tenant. For real estate brokers, revenue comes from letting fees and sales commissions. You can create standard quotations for your agency services, convert them to invoices upon signing, and apply the correct local tax rates to your commission fees. This keeps your agency revenue completely distinct from the property cash flow.
الفواتير
4 فواتير · مايو 2026
Invoices
4 invoices · May 2026
चालान
4 चालान · मई 2026
চালান
4 চালান · মে 2026
انوائسز
4 انوائسز · مئی 2026
Questions
Create recurring rent invoices, manage tenant deposits, and generate clear owner statements with our free cloud accounting software.
Free forever · No credit card required · Add modules anytime